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2024-2025 Health and Benefits Handbook

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TOWN OF CARY Benefits Handbook Page 3 Overview of Benefits Eligibility and Process SAVE MONEY on your health insurance rate by participating in the Healthy Rewards Program NEW HIRE CHECKLIST o Review the Benefits Information provided via this handbook and on CNET o Compile important information (SSN & DOB) to enroll yourself and your dependents in benefits. Visit the Online Benefits Enrollment system - Employee Navigator. Reference First Time User Instructions. o Elect or decline your benefits within 30 days of your hire date o I f y o u d e c i d e t o d e c l i n e m e d i c a l i n s u r a n c e , c o m p l e t e t h e W a i v e r O f G r o u p C o v e r a g e , a n d r e t u r n t o H u m a n R e s o u r c e s o To pay a lower medical insurance premium you will need to schedule and complete four health coaching sessions with WakeMed Education Specialist Emily Medlin at 919-350-7132 or emmedlin@ wakemed.org. When completed, you will be eligible for the Reward Health Insurance rate. o Designate the Town's 5% Retirement Contribution to your 401k or 401a. These forms need to be completed and returned within 30 days of your hire date o Designate your pension beneficiaries online with NCLGERS. You will need to complete this after you have been employed with the Town for 30 days o Provide your Life Insurance Beneficiaries when enrolling online o The Town also accepts sick leave balances from employees who have prior service with a participant in either NCLGERS or The North Carolina Teachers and State Retirement System (TSERS) in accordance with LGERS. An employee who wishes to transfer time from another LGERS or TSERS organization should provide documentation of that sick leave balance to Human Resources. CURRENT EMPLOYEE ANNUAL CHECKLIST o Review your beneficiaries for 1. Basic Life Insurance provided by the Town 2. Voluntary Life Insurance 3. The NC Local Government Employee Retirement System pension 4. The employee's supplemental retirement account through Prudential or Voya o Update your Employee Demographic - Emergency Contact Form o Participate in the Healthy Rewards Pro- gram which may include a health screen- ing, health coaching and/or online health assessment component. Information on the program requirements are provided annually through Human Resources. o Complete your online benefits enrollment through Employee Navigator during Open Enrollment (May). Use the Quick Start Instructions for Return Users. Also Forgotten Password and Forgotten Username instructions if needed. o If you decide to decline medical insurance, complete the Waiver Of Group Coverage, and return to Human Resources o Review your vacation & sick leave. An employee may only carry a total of 240 hours of vacation leave into the new fiscal year. Any vacation hours over 240 will roll into the employee's sick leave balance HELPFUL INFO Benefit Spot App CNET Employee Navigator Healthy Rewards Program NCLGERS Waiver of Coverage Form L CARY Benefits Handbook Page 3 Overview of Benefits Eligibility and Process SAVE MONEY on your health insurance rate by participating in the Healthy Rewards Program NEW HIRE CHECKLIST o Review the Benefits Information provided via this handbook and on CNET o Compile important information (SSN and DOB) to enroll yourself and your dependents. Use Employee Navigator to enroll. o To pay the lower medical insurance rate through December 31, 2024, complete an annual physical and submit the physician form to WakeMed within 90 days of hire. To continue receiving the lower medical insurance rate as of January 1, 2025, you must complete an annual physical and a dental exam with cleaning and submit the physician and dental forms to WakeMed by December 15, 2024. o Elect or decline benefits within 30 days of your hire date o If you decide to decline medical insurance, complete the Waiver Of Group Coverage, and return to Human Resources. o To cover a domestic partner, you must complete this Enrollment Form. o Designate Cary's 5% Retirement Contribution to your 401k or 401a. Complete and return forms within 30 days of your hire date o Designate your pension beneficiaries online with with the North Carolina Local Government Employees' Retirement System (LGERS). Complete this after you have been employed with Cary for 30 days. o Provide your Life Insurance Beneficiaries when enrolling online. o Cary accepts sick leave balance transfers from employees who have prior service with a LGERS or the North Carolina Teachers' and State Employees' Retirement System (TSERS) participating agency. To transfer sick leave from another NCLGERS or NCTSERS participating agency to Cary, provide a letter to HR from the former employee with your sick leave balance. CURRENT EMPLOYEE ANNUAL CHECKLIST o Review your beneficiaries for 1. Basic Life Insurance provided by Cary 2. Voluntary Life Insurance 3. The NC Local Government Employee Retirement System pension 4. The employee's supplemental retirement account through Prudential or Voya o Update your Employee Demographic - Emergency Contact Form o All employees who earned the lower medical insurance as of July 1, 2024 will continue to receive the lower rate until December 31, 2024. To receive the rate as of January 1, 2024, you must: 1) have a physical with a primary care provider, a dental cleaning and exam, and submit the physician and dental forms to WakeMed by December 15, 2024. o Complete your online benefits enrollment through Employee Navigator during Open Enrollment (May). Use the Quick Start Instructions for Return Users, Forgotten Password, or Forgotten Username instructions if needed. o If you decide to decline medical insurance, complete the Waiver Of Group Coverage, and return to Human Resources. o Review your available and/or accrued paid leave to include vacation, sick and Leave My Way. At the end of the fiscal year, vacation over 240 hours rolls into sick leave, whereas Leave My Way does not roll and is not paid out. HELPFUL INFO Benefit Spot App Benefit Videos CNET Domestic Partner- Enrollment Domestic Partner- Dissolution Enrollment System (EN) Healthy Rewards Program NCLGERS Waiver of Coverage Form L

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