School's Out 2018 Camp Guide

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PART FOUR GENERAL INFORMATION 78 REGISTER ONLINE: discretion of the participant, either an account credit or a refund less a 15% service fee. • Refund/credit/transfer requests received less than fourteen (14) calendar days prior to the start date of a camp may not be granted. • Non–attendance/non–participation in a camp does not entitle a patron to a refund. • A credit may be used by any family member on the same registration account. Account credits are valid for one year. • Deposits are non–refundable. A participant may request a withdrawal due to an unforeseen medical condition less than seven (7) calendar days prior to the camp or during the course of the camp and up to seven (7) calendar days after the program ends. The request must be made in writing and is subject to verification. The participant may receive a full or prorated refund or account credit based on a case by case review. PLEASE NOTE: Refunds for payments made by check cannot be processed for three weeks from the date payment was made for all camps. Waiver Policy A waiver, signed by the parent/guardian, must be on file for each camp before the first day of participation. A copy of the waiver is available at any Town of Cary PRCR staffed facility and at Campers without signed waivers will not be allowed in camp. Public School but meets the grade requirement listed, please bring in proof of enrollment/grade in order to register. Walk–in registration will be required for this. Registration and Payment Plans Full payment is required at the time of registration. Alternatively, registrants may choose to participate in a payment plan. A $25 non–refundable deposit per camper per week will be accepted until April 30, 2018. The balance is due two (2) weeks prior to the start of each registered session. Any balance not paid by due date will result in loss of space and deposit for that session. Registrations after April 30, 2018 require full payment. ePACT Network Online Camp Forms Bond Park and Mills Park Summer Day Camps and Bond Park Teen Adventure Camp use ePACT Network to manage emergency contact and medical information for participants. Parents will receive an email invitation from program staff prior to the start of camp to complete the online camp forms for their children. These forms must be completed prior to the first day of camp. School's Out Policies Payment Methods Walk–In: Cash, Money Order, Check (to Town of Cary), Credit Card (Visa or MasterCard), Town of Cary PRCR Gift Card Mail–In: Check (made payable to Town of Cary) Some classes fill quickly. If you attempt to register for a class that is already full and are willing to credit your account (valid for one year), write one check. If not, please write separate checks for each class per person. Accounts will be charged a $25 fee for returned checks. Participants with declined payment may be withdrawn from the class. Web: Credit Card (Visa or MasterCard) Withdrawal and Refund Policy In situations where it is necessary for Cary Parks, Recreation and Cultural Resources to cancel a camp program, 100% of the registration fees are refundable. In the case that a cancellation occurs during the course of a camp, the refund or credit will be prorated. A participant wishing to withdrawal from a camp that has not been canceled by the Town must request to be withdrawn at least fourteen (14) calendar days before the first day of the camp. The participant will receive, at the CAMP FUN AT THE FARM!

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